[MEI-L] Proposed changes to MEI By-Laws

[Stefan Münnich]

Dear MEI community members,


The MEI Board has agreed to propose some changes to the MEI By-laws<https://music-encoding.org/community/mei-by-laws.html>. Focal changes are the explicit accomodation of any type of music notation, not only Western, in section 2 ("Purpose"), the clarification of Personal and Institutional membership in section 3 ("Membership"), and the explicit integration of appointed offices of the Board and a fine-tuning of the election procedure. Other changes concern minor corrections to wording.


Options to view the proposed changes include:

1) a compiled overview of the changes in a GoogleDoc (<https://docs.google.com/document/d/1cHVVA8gkRI-gFDLo4YbtHgslP9K37IbOxX1ctSd_HeA/edit?usp=sharing>https://docs.google.com/document/d/1Kg46Nw-D8Pe7dj341-NH-9UaFy5Ksw7tlJ7x_syqvug/edit?usp=sharing)

2) a "diff" in the dedicated Pull Request on Github (https://github.com/music-encoding/music-encoding.github.io/pull/234/files)


According to the By-Laws, any proposed amendments must be approved by the MEI community, following this procedure:


"Changes to these by-laws become proposed amendments with a simple majority of the complete Board membership. Proposed amendments will be published on the MEI mailing list (MEI-L) and the MEI website. After a minimum 10-day comment period, the Board will discuss comments on the proposed amendments received from the MEI membership and incorporate changes agreed to by a simple majority of the Board. The agreed upon version of the amended by-laws will be presented to the MEI membership for voting over a minimum 7-day period. The amended version of the by-laws must pass with a two-thirds (2/3) majority of votes in order to become effective." (https://music-encoding.org/community/mei-by-laws.html#10-amendments)


The Board invites you to provide any additional comments you have to the GoogleDoc or the Pull Request above.


Any comments before July 5th (23:59:59, UTC-11)<https://www.timeanddate.com/worldclock/converter.html?iso=20210706T105900&p1=3925&p2=137&p3=213&p4=43&p5=136&p6=1976&p7=56&p8=110&p9=33&p10=248&p11=240> will be considered for final discussion within the Board. The agreed upon version of the amended By-laws will be put to vote over a minimum 7-day period before MEC2021. The voting results will be presented during the Community Meeting at MEC2021.


Thank you,

Stefan
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