[MEI-L] Music encoding conference

[Johannes Kepper]

Hi Axel,

the issue is that ConfTool itself asks for an abstract by default, and without the possibility to turn that of. In the case of this conference, this ConfTool abstract is supposed to be an abstract of the abstract we ask you to provide. Don't worry too much about it (the conftool one). What we need by now, is an abstract describing the poster or paper, which may be no longer than 1000 words. 
The template, which we ask you to use for this, is also intended to be used for the final paper, which you will have to provide a couple of weeks _after_ the conference for inclusion in the proceedings. Actually, if you can't make the submission work with the templates, just upload something else, together with a short notice about that. We can work these details out later. 

The main problem is that the word abstract is used for two different things. We got the license of Conftool only a couple of days before we announced everything, and our wording for the templates etc. was done by then already. Maybe we should have revised our terminology. Conftool, though being highly configurable, seems to be not changeable in this regard. Sorry for the confusion!

And Axel, if you think you could draft a paper by the end of the year[1], I'm sure that would make a perfect contribution, so please don't hesitate!

Best,
Johannes



[1]: There is a chance that the deadline will be extended a little bit. The final decision on this will be taken directly after christmas. But there is not much room to move, so don't expect much more time. 




Am 22.12.2012 um 14:28 schrieb Axel Teich Geertinger:

> Hi all,
> 
> sorry for being slow, but I am a little confused now. I asked Perry last week about what to submit for a poster. What confused me then was the Word template.Until then I had also thought an abstract was enough, but the template did not seem to be made for an abstract submission. Perry answered:
> 
> Hello, Axel,
> You have options -- 
>  - a one-page image of the poster and a page of text explaining it or
>  - a two-page paper (with or without) the actual poster image.
> In any case, you can think of this as a "proposal for a poster" rather than an actual poster.  In other words, once your submission is accepted, you can change the content.
> Does that help?
> Cheers,
> --
> p.
> 
> So now we've prepared the text for a poster, but I gave up the idea of submitting also a paper, because I understood I would have to submit a (more or less) completed paper by December 31st, which I couldn't. The question now is whether I should try to cook up some abstract in a hurry or not... 
> Anyway, if I do: What is the Word template for? The abstract is to be entered directly in the submission form, so perhaps the template is not to be used at all until the final submission (after the conference, perhaps)?
> 
> Wishing you all a merry Christmas,
> Axel
> 
> 
> ________________________________________
> Fra: mei-l-bounces at lists.uni-paderborn.de [mei-l-bounces at lists.uni-paderborn.de] på vegne af Johannes Kepper [kepper at edirom.de]
> Sendt: 22. december 2012 08:32
> Til: Music Encoding Initiative
> Emne: Re: [MEI-L] Music encoding conference
> 
> Hi Andrew,
> 
> Thanks for pointing that out. For the deadline, we expect an abstract of the paper, that is an explanation of its planned content, and why this is important for the conference. You don't have to upload the final poster (as you don't have to upload final papers by now). Please notice also that the provided word counts are maximum numbers. You don't have to write 1000 words, when the intention is clear enough spelled with just 400… We just wanted to be nice to our reviewers ;-)
> 
> Hope this helps,
> Johannes
> 
> 
> 
> 
> Am 22.12.2012 um 05:15 schrieb Andrew Hankinson <andrew.hankinson at mail.mcgill.ca>:
> 
>> Hi,
>> 
>> The instructions for the poster proposals are a little unclear on what is actually expected for the December deadline.
>> 
>> It seems as though the proposal must essentially be formatted as the final paper, so are we expected to submit the final paper itself? Or will it be two different works: A proposal ("our poster will explain x, y, z"), and then if accepted, an actual paper of essentially the same length?
>> 
>> Thanks,
>> -Andrew
>> 
>> 
>> 
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