[fg-arc] ETAPS 2025 – Call for Satellite Events

[Claudio MENGHI]

ETAPS 2025 – Call for Satellite Events

28th ETAPS International Joint Conferences on Theory and Practice of Software
McMaster University, Canada.
Hamilton, Canada, May 03-08, 2025


# About ETAPS

The ETAPS International Joint Conferences on Theory and Practice of Software is the primary forum for academic and industrial researchers working on topics relating to Software Science. It has been an annual event held each spring since 1998. Its 28th edition, ETAPS 2025, will be held on May 03-08, 2025, at McMaster University, Canada.

The ETAPS 2025 main conferences, scheduled for May 05–08, are:

* ESOP: European Symposium on Programming
* FASE: Fundamental Approaches to Software Engineering
* FoSSaCS: Foundations of Software Science and Computation Structures
* TACAS: Tools and Algorithms for the Construction and Analysis of Systems

The ETAPS 2025 satellite events will be held on Saturday and Sunday, May 03–04, 2025.

## Call for Satellite Events

The ETAPS 2025 organizing committee invites proposals for satellite events (e.g., workshops) to complement the main conferences. They should fall within the scope of ETAPS.

Satellite events provide an opportunity to discuss and report on emerging research approaches and practical experience relevant to the theory and practice of software.

## Important Dates

* Deadline for proposals of satellite events: July 18, 2024
* Notification of acceptance: Aug 1, 2024

## Arrangements for Satellite Events

The organizers of an ETAPS 2025 satellite event are expected to:

- create and maintain a website for the event
- form a PC and produce a call for papers for the event (if appropriate)
- advertise the event through mailing lists etc. to complement the publicity of ETAPS
- review submissions and make acceptance decisions
- prepare informal (pre-)proceedings for the event, if appropriate
- prepare the event's program according to the overall schedule of ETAPS 2025
- prepare and organize the publication of formal (post-)proceedings, if desired

The ETAPS 2025 organizing committee will:

- promote the event on the website and in the publicity material of ETAPS 2025
- arrange registration for the event as a component of registration for ETAPS
- collect a participation fee from the registrants
- provide a meeting room of appropriate size, A/V equipment, coffee breaks, and possibly lunch(es)

As a rule, ETAPS will not contribute toward the travel or accommodation costs of invited speakers or organizers of satellite events.

## Submission of Satellite Event Proposals

Researchers and practitioners wishing to organize a satellite event are invited to submit their proposal using the online application form at https://cgi.cse.unsw.edu.au/~eptcs/ETAPS/:

- Alan Wassyng (McMaster University, Canada), wassyng at mcmaster.ca
- Angelo Gargantini (University of Bergamo, Italy), angelo.gargantini at unibg.it

The following information is requested:

- the name and acronym of the satellite event
- the names and contact information of the organizers
- the duration of the event (one or two days) and the preferred period (May 03 / May 04 / May 03-04)
- the expected number of participants
- a brief description (120 words approximately) of the event topic for the website and publicity material of ETAPS 2025
- a brief explanation of the event topic and its relevance to ETAPS
- a brief description of the organizer's background, including relevant experience in organizing workshops and contact information.
- an explanation of the publicity strategy and selection procedure of contributions to the event; the PC chair and PC members, if known already; information about past editions of the event, if applicable
- any other relevant information, like a special event format, invited speakers, demo sessions, special space and equipment requirements, etc.
- a tentative schedule for paper submission, notification of acceptance, and final versions for the (informal pre-)
 proceedings (the ETAPS 2025 organizing committee will need the final files by the end of January 25)
- the plans for formal publication (no formal publication, formal proceedings ready by the event, formal
 post-proceedings, publication venue — EPTCS or elsewhere)

Proposals will be evaluated by the ETAPS 2025 organizing committee based on their assessed benefit for prospective participants of ETAPS 2025. We invite prospective organizers to consult the websites of previous satellite events as examples:

* [ETAPS 2024](https://etaps.org/2024/sat-events/)
* [ETAPS 2023](https://etaps.org/2023/sat-events/)
* [ETAPS 2022](https://etaps.org/2022/workshops)
* [ETAPS 2021](https://etaps.org/2021/workshops)
* [ETAPS 2020](https://etaps.org/2020/workshops)
* [ETAPS 2019](https://etaps.org/2019/workshops)
* [ETAPS 2018](https://etaps.org/2018/workshops)


## Further Information And Enquiries

Please contact the workshop co-chairs:

- Alan Wassyng (McMaster University, Canada), wassyng at mcmaster.ca
- Angelo Gargantini (University of Bergamo, Italy), angelo.gargantini at unibg.it

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